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Society Constitution

Constitution
of
The Sawbridgeworth Angling Society

1. Association.                                   The Sawbridgeworth Angling Society shall be a member’s club, formed by association subject to subscription as defined hereunder and is hereinafter referred to as “the Society”.

 

2. Objects.                                          The objects of the Society shall be to provide facilities for angling for coarse and sea fish and for the social intercourse of the members.

 

3. President                                         The office of the President shall be honorary and conferred by the members as defined hereunder.  The President shall hold the chair at the Annual General Meeting during the period intervening between the

                                                          previous season’s officers of the Management Committee retiring and the new season’s officers of the Management Committee being elected and may in addition hold the chair at any Special General Meeting or

                                                          Management Committee Meeting at the discretion of the Chairman of the Management Committee.  The President shall hold office until death or resignation unless removed from office by a resolution of the

                                                          Annual General Meeting or Special General Meeting as the case may be.  In the event of death or resignation of the President the Management Committee shall elect a Vice-President of the Society to act as

                                                          ex-officio President of the Society until a President is elected at the Annual General Meeting next following.

 

4. Vice Presidents.                              The office of Vice-President shall be honorary and conferred by the members as defined hereunder.  In the event of the absence of the President from the Annual General Meeting the members there present may

                                                          elect a Vice-President to execute the function of President at that meeting.  Vice Presidents shall hold office until death or resignation unless removed from office by a resolution of the Annual General Meeting or

                                                          Special General Meeting as the case may be.  There shall be not be more than twelve Vice-Presidents of the Society at any one time.

 

5. Trustees.                                         The property in the fixed assets of the Society shall be vested in not less than three nor more than five Trustees who shall be elected as defined hereunder.  The Trustees shall enter into a declaration of trust with

                                                         the members of a form approved by the officers of the Management Committee and shall hold office until death or resignation unless removed from office by a resolution of the Annual General Meeting or Special

                                                         General Meeting as the case may be. In the event of the death or resignation of Trustees resulting in the number of Trustees decreasing to less than three the Management Committee shall have the authority

                                                         to elect a Trustee or Trustees to maintain the minimum number required.  All Trustees must reside within the Sawbridgeworth Town Council area or have been given full membership by vote of the Management

                                                         Committee.  The Trustees shall deal with the fixed assets of the Society as directed by resolution of the Annual General Meeting or Special General Meeting as the case may be and shall be indemnified against loss

                                                         or expense arising therefrom out of the assets of the Society.

 

6. Management Committee.            The management and maintenance of the assets and functions of the Society for the benefit of the members shall be executed by a Management Committee composed as follows:-


                                                       (with the provision that not less than 80% of the members of such committee shall reside within the Sawbridgeworth Town Council area or have been given full membership by vote of the

                                                       Management Committee).

 
                                                       (i)  Chairman
                                                       (ii)  Secretary
                                                      (iii)  Treasurer                   
                                                      (iv)  Competition Secretary
                                                      (v)  Social Secretary
                                                      (vi)  Water Management Officer

                                                      (The foregoing being designated as the Officers of the Society and the Treasurer to control the liquid assets of the Society subject to resolution of the Annual General Meeting, Special General Meeting or

                                                      Management Committee Meeting as the case may be.)

                                                      (vii)  Further members to a total (including the officers defined above) not to exceed twenty in number.

 

                                                     The Management Committee shall be elected as defined hereunder and shall remain in office until the Annual General Meeting next following.

 

7. Annual Membership Subscription.

                                                     The Annual Membership Subscription for both Senior Members  ( i.e. 16 years or over ) and Junior Members ( i.e. up to 16 years ) shall be such sum as is determined at the Annual General Meeting. The payment of

                                                     subscriptions ( which shall form part of the liquid assets of the Society ) shall become due on the 16th day of June in each year and, subject to compliance with this Constitution and the Byelaws of the Society

                                                     hereinafter referred to, shall be conclusive proof of Membership.

 

8. Honorary Life Members.           The Management Committee shall have the authority to elect as Honorary Life Members, without payment of any further subscription, any member who in the opinion of the Management Committee has rendered

                                                     service to the Society, but such election shall not take effect unless and until confirmed by resolution of the Annual General Meeting next following.  There shall not be more than ten Honorary Life Members at

                                                     any one time.

 

9. Expulsion of Members.             The Management Committee shall have the authority to expel any members who shall offend against the Constitution or Byelaws of the Society or whose conduct shall in the opinion of the Management Committee

                                                    render such member unfit for membership of the Society.  Before any such member is expelled the Secretary shall give the member not less than seven days written notice to attend a meeting of the Management

                                                    Committee and at the same time shall inform such member of the substance of the complaint.  No member shall be expelled without first having an opportunity of appearing before the Management Committee and

                                                    answering complaints made, nor unless two thirds  of the members there present concur in such member’s expulsion.

 

10. Alteration or amendments to the Constitution.

                                                    The Management Committee shall have the authority to recommend to the Annual General Meeting any alteration or amendment to this Constitution but no such alteration or amendment shall take effect until

                                                    confirmed by the Annual general Meeting.  Alternatively, a Special General Meeting may be convened for this purpose of which fourteen days notice in writing shall be given.  In any event no such alteration or

                                                    amendment shall be adopted unless it is approved by two thirds of the members there present.


11. Byelaws.                                 The Management Committee shall have the authority to make Byelaws for the purpose of regulating the affairs of the Society, provided that such byelaws are not inconsistent with this constitution.  All such Byelaws

                                                   shall be binding upon all members until repealed by the Management Committee or set aside by a resolution of the Annual General Meeting or Special General meeting as the case may be.

 

12. Annual General Meeting.      A general meeting of the Society shall be held in every year not later than 30th April to transact the following business:-

 

                                                  i)  To receive the reports of the Officers of the retiring Management Committee and if approved adopt the statement of the Society’s accounts to the end of the preceding year.

                                                  ii)  To elect if necessary a President of the Society by vote of the Senior Members.

                                                 iii)  To elect if necessary Vice-Presidents of the Society by vote of the Senior Members.

                                                 iv)  To elect if necessary Trustees of the Society by vote of the Senior Members.

                                                 v)  To elect the Officers and other members of the Management Committee by vote of the Senior members.

                                                vi)  To elect Auditor(s), Bailiffs and such others as the Senior Members may require to be appointed by vote of the Senior members.

                                                vii)  To consider and if approved sanction any duly made alteration to this Constitution by vote of the Senior members.

                                                viii)  To deal with any special matter which the Management Committee may desire to bring before the Members and to receive suggestions from the Members for consideration by the Management Committee.

                                                Notice convening the Annual General Meeting shall be sent to all Senior Members not less than fourteen days before the meeting.

 

13. Special General Meeting.  A Special General Meeting may be convened at any time by the Management Committee and shall in any event be convened within twenty-one days from receipt of a requisition in writing signed by not less than

                                                twenty-five Senior Members specifying the object of the meeting for any of the following purposes :-

 

                                                i)  To consider and if approved sanction any duly made alteration to this Constitution or the Byelaws by vote of Senior Members.

                                                ii)  To deal with any matter which the Management Committee may desire to place before the members including the expulsion of a Member.


                                                iii)  To deal with any special matter which the Members requiring the meeting may desire to place before the meeting.

                                               Notice convening a Special General Meeting shall be sent to all Senior Members not less than fourteen days before the meeting and shall specify the matter(s) to be dealt with.

 

14. Quorum.                             At Management Committee Meetings ( except for the purposes of clause nine of this Constitution)  three members shall form a quorum, at all other meetings twelve members shall form a Quorum.

 

15. Financial Year.                  The Financial Year of the Society shall end on the 31st day of March in every year to which date the accounts of the Society shall be balanced.

 

16. Dissolution.                       If at any General Meeting a resolution for the dissolution of the Society shall be passed by a majority of the Senior Members there present and such resolution shall at a Special General Meeting be held not less than one

                                              month thereafter at which not less than one half of the senior members shall be present be confirmed by a resolution passed by a majority of two thirds of the Senior Members there present then the Management

                                              Committee shall thereupon or at such future date as shall be specified in such resolution proceed to realize the fixed assets of the Society and after discharge of all liabilities shall dispose of the net balance in such a

                                              manner as is determined by the majority of the Senior Members voting at the said meeting.


 (Copy of previous 1999 typed copy Jan 2017)  further amended by Committee
 7/2/2017.       Final amendments passed at AGM April 2017.

  (E & OE)

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